Guidelines and requirements for participating in PPAG tender processes
For security reasons the PPAG does not publish our current Tender list via any website, please contact our information department directly to inquire and acquire the current tender and the tender documents.
Our entire Tender Supply project is open to all legal persons {Participating either individually or in a group (consortium) of Tenders}, foreign companies which are established in all Country or Territory of the Regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All products supplied under this contract must be of good quality and in compliance with standard.
Every Tenderer/ Supplying Company must have a local Agent as representative in the Buyer Country. All our Agents are entitled to a certain Commission amount from the total Supplier Invoice Value as their remuneration which will be bargained and agreed on with the Supplier and the said Agent. This amount is payable to the Agent by the Supplier only and when the Supplier receives full 100% payment from the Procurement Board.
Tender Submission Procedures – Bids/Suppliers documents must be submitted by hand to the Secretary Tender Board Procurement Committee through the Government Accredited Agent that will function as a Local Representative to the respective Company throughout the Tender supply processes.
The following documents are required to be submitted by the supplier as their Contract Supply Documents through the accredited Agent representing them:
The successful Company may/ may not be asked to provide a Performance Guarantee or Performance Guarantee Letter immediately after the receipt of the Award Notice before the official signing of the contract.
The Tender supply duration is 1-12 months after the supplier's confirmation of full payment and also partial shipment/delivery is allowed.
Every Contract Winner receives 100% advance payment before Production and Supply; as the procurement Board reserves the sole right to pay in advance.
The Procurement Board may at their discretion send a delegation to the Supplier's Company or factory in order to ascertain their production plant, level of production in progress and have a meeting therein, a Supplier who wishes to come for an official negotiation is allowed to visit this office on appointment.
All written communications for this Tender Procedure and Contract formation must be in English Language only.